Job Description

Job Description

Job Description

Clerical Assistant – Safety Department

We are looking for a dependable, organized, and detail-oriented Clerical Assistant to join our Safety Department. This is an excellent opportunity for someone who enjoys keeping things organized, solving problems, and helping a team succeed.

You will receive hands-on experience with transportation safety, DOT compliance, and Federal Motor Carrier Safety Regulations (FMCSRs). Prior DOT or FMCSR experience is preferred but not required—we are willing to train the right candidate.

This position offers room for career growth as you develop your knowledge of safety, transportation, and regulatory compliance. A motivated employee may have opportunities to take on additional responsibilities and advance within the Safety Department.

What You’ll Do

• Maintain DOT compliance records, including driver qualification files, medical certifications, motor vehicle records (MVRs), and related documents.
• Track driver’s license and medical certification expiration dates and assist with timely renewals.
• Enter compliance information into internal systems and DOT-required platforms.
• Review documents for accuracy and identify missing or incomplete information.
• Perform data entry, filing, proofreading, and general clerical duties.
• Create and update documents, spreadsheets, and correspondence using Microsoft Word, Excel, and Outlook.
• Maintain accurate and organized electronic and paper records.
• Communicate professionally with drivers, managers, applicants, and outside agencies by phone, email, and in person.
• Assist with appointments, correspondence, and other administrative tasks.
• Protect confidential employee and company information.
• Support additional Safety Department projects as needed.

What We’re Looking For

• Previous office, clerical, or administrative support experience.
• Experience with DOT or FMCSR compliance is preferred.
• Typing speed of at least 50 words per minute.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a busy work environment.
• Professional written and verbal communication skills.
• Positive attitude and willingness to learn.
• Ability to work independently while contributing to a team.
• Dependability and the ability to handle confidential information appropriately.

Why Join Our Team?

• Gain valuable experience in transportation safety and regulatory compliance.
• Receive training and support from an experienced Safety Department.
• Develop skills that can lead to increased responsibility and career advancement.
• Work in a position where your organization and attention to detail have a meaningful impact.
• Join a growing company with opportunities to build a long-term career.

If you are organized, motivated, and interested in developing a career in transportation safety and compliance, we encourage you to apply.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

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